Business Support Specialist

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing is currently looking for a Business Support Specialist to join their team in Amsterdam, Netherlands.

As a Business Support Specialist you will be responsible, among other tasks, for:

• Assisting operations management and compliance, delivery of services and travel assistance for multiple delegated business activities such as Enterprise Services, Site Services, Finance & Business, Security & Fire Protection and Indirect Supply Chain. Responding to routine or basic processes to support local hire employees and international assignee

• Assisting with facilities operations and administration, non-real-property project administration, property administration and facilities provisioning activities

• Assisting with routing recurring local accounting, invoicing, cost analysis, tax or other business objectives through collecting, processing and distributing cost or financial data

• Aiding with processes and procedures for safeguarding people, property, information and the environment while becoming familiar with compliance standards

• Assisting in compiling data from various sources

• Assisting in visitor management

• Assisting in data-call compiling and reporting

• Ensuring our meeting rooms, printer rooms and the office has high quality, is functional and spot-less, well-taken care in addition of being 6S compliant

• EH&S (Environment, Health and Safety) and Security related duties and also being part of our local safety warden/first aider team

• Other areas of responsibility may evolve over time with various development opportunities to support ongoing projects

• Supporting Reception activities and tasks, including, but not limited to:

  • operating the telephone system, managing incoming calls and connect with the right people

  • sending letters and sorting mail by department

  • coordinating a variety of vendors for food and refreshment orders, logistics, and office related matters

  • reception and partial service for guests

  • booking and preparing meeting rooms

  • supporting managers in arranging meetings outside and inside the company

  • ordering the stationery

  • coordinating facilities service requests (maintenance)

  • preparing reports

  • tracking invoices

Employer will not sponsor applicants for employment visa status.

Basic Qualifications

The Ideal Candidate

• Has a graduate degree in business studies and a minimum of two years of relevant work experience

• Has finance acumen in particular with regards to processing of invoices in collaboration with the Payment Services team

• Has excellent written and verbal communication skills in English as primary work language and Dutch

• Has ability to work both independently and collaboratively with different departments

• Is a team player with high energy, service-mindedness, positive attitude, and dedication to quality and accuracy, solution-oriented, has high integrity, is open-minded and interested in learning

• Demonstrates organizational and time management skills and ability to multi task

• Has strong customer service background and willingness to “walk the extra mile”

• Is highly proficient in Microsoft Excel, using advanced functions, Word, PowerPoint, OneNote, SharePoint, Adobe Acrobat and collaboration tools (e.g. WebEx, Teams). Most importantly willing to learn a new tool if required to perform a function

Relocation:

This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Experience Level
Individual Contributor
Contingent Upon Program Award
No, this position is not contingent upon program award

Schedule
Full time