Executive Assistant

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company is currently seeking an Executive Assistant to support the Vice President for Boeing Global Engagement (BGE) in Arlington, VA.

The ideal candidate has experience supporting C-suite executives or elected officials, possesses a high degree of professionalism and discretion, and is unflappable in high-pressure, fast-paced environments. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively. They will also be capable to quickly familiarize themselves at a high level with new issue areas and have an interest in expanding the role to better understand and support Boeing’s charitable investment strategy.

Position Responsibilities:

• Manages the Vice President’s schedule in close coordination with BGE’s Chief Operating Officer

• Prioritizes, manages and schedules time and availability for most efficient use of time

• Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers

• Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines

• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement for BGE’s Long Bridge leadership team

• Assists in planning, coordinating, and implementing logistics for visiting Boeing senior executives and board members

• Creates, edits, and maintains electronic and written communication

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources

• Orders and maintains office supplies

• Promotes teamwork and value-added ideas to management and administrative staff

• Works under minimal supervision

• Works outside of normal business hours on occasion to support statement of work

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.

This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required.  “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

• Effective written and verbal communication across diverse audiences

• 3+ years of experience coordinating and processing domestic and/or international travel arrangements

• 5+ years of experience developing and/or maintaining integrated schedules

• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s degree or higher

• 3+ years of experience with Concur or a similar travel and expense management program

• 5+ years of experience supporting C-Suite Executives or State/Federally Elected Representatives

• 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams

• Adept in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking skills

• Personable and professional phone demeanor; speak clearly, professionally and with decorum

• Experience leading in a team environment  

Typical Education & Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Shift Work:

This position is for 1st shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Please note that the information shown below is a general guideline only. Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $68,850 - $93,150

Export Control Requirements: U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Export Control Details: US based job, US Person required

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Experience Level
Individual Contributor
Contingent Upon Program Award
No, this position is not contingent upon program award

Schedule
Full time