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Office Administrator

Company Boeing (China) Co., Ltd. Job ID 1900005342 Date posted 01/10/2019
Location Beijing Beijing China
Beijing,Beijing,China UAMLXC
This job is under general supervision, support Boeing Commercial Airplane Sales team, Boeing Capital China team, and Boeing China Legal team in areas of secretarial, administrative support and business relevant activities and events, and a liaison amongst staff and other applicable areas.
Daily responsibilities include, but are not limited to:
  1. Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
  2. Collects and compiles data to provide visibility of status for traveler's review and/or signature.
  3. Creates, edits and maintains electronic and written communication.
  4. Tracks and maintains information relative to department and business operations.
  5. Verbally communicates a wide variety of information to multiple audiences.
  6. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
  7. Prioritizes and schedules management-level employee time and availability for efficient use of time.
  8. Tracks and maintains designated conference room schedules for availability and efficient use of resources.
  9. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
  10. Orders and maintains office supplies.
  11. Plans and implements logistics for internal and external events.
  12. Provides guidance for less experienced employees.
  13. Works under limited supervision.
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

This requisition is for an international, locally hired position. Candidates must be legally authorized to work in the country where the position is located. Benefits and pay are determined at the local level and are not on Boeing US-based payroll

  1. Candidate must be eligible working in China.
  2. At least 4 years related office administrative experience in multinational company, Bachelor degree preferred.
  3. Effective communication and interpersonal skills with customers/partner, internally within the team and with management.
  4. Professional skill in Microsoft Excel, PowerPoint, and Word applications.
  5. Experience in Concur is preferred.
  6. Demonstrate excellent written and verbal communication skills.
  7. Quick learning to be fluent in the company office practices and technology, applicable policy and procedures and office workflow.
  8. High standard of honesty and integrity.
  9. Fluent in Mandarin and English in both speaking and writing.
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Yes, 10 % of the Time BCA Sales & Customer Support Individual Contributor No No Standard China; Boeing (China) Co., Ltd.

Division
BCA Sales & Customer Support

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