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Office Administrator

Company Boeing India Private Limited Job ID 1800097648 Date posted 12/05/2018
Location Bangalore Karnataka India
Job Description
Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.
 
Job Description:
 
The Boeing India Engineering Team is looking for highly-motivated Office Administrator who
  • Provides administrative support to Senior Manager, visitors and other team members as needed.
  • Manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel. Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers.
  • Ensures conference room resources are maintained and available. Sets up WebEx and teleconferences as needed.
  • Coordinates and makes domestic and international business travel arrangements, and monitors on-going logistics for all designated business travelers.
  • Plans and implements logistics for internal/external events and meetings such as employee meetings, workshops, conferences, leadership events and customer meetings.
  • Assists management to ensure timely and accurate compliance to Travel Policies; e.g., collect travel receipts (scanning, follow-up), reconcile / verify payments to corporate credit card charges.
  • Provides assistance to follow up with vendors, and for payments, e.g., for office purchases, and expenses related to events.
  • Provides assistance to create, edit and maintain electronic and written communication such as memos, reports, presentations, flow charts, and organization charts.
  • Provides assistance to collect, compile and maintain data/information on action items, matters requiring follow-up, and provide visibility of status to stakeholders.
  • Provides assistance to maintain web sites and SharePoint site as needed.
  • Teams with others to provide seamless support for the organization. Coordinates area requirements with other office administrators. Provides back-up support to the front office/other OAs as required by management.
Desired Skills:
  • Excellent English language skills (written and oral), the ability to build strong relationships, and manage multiple projects effectively.
  • Strong organizational skills, time management skills, and ability to work cooperatively as a team member.
  • Proficient in the use of Microsoft Office 2013 tools, including Word, PowerPoint, Excel and Outlook.
  • Positive and proactive working attitude, and high ethical and integrity standards.
  • Ability to learn and apply new skills, such as Boeing specific processes and software tools.
  • Ability to work under limited supervision; methodical and thorough with a focus on detail and completion of tasks.
  • Supports other activities or special projects as required by management

Division
Engineering Core

Relocation Assistance Available
Yes. Available for eligible candidates, if authorized.

Qualifications
Qualifications:
 
  • Diploma / Degree with experience of at least 5 years as an office administrator; the successful candidate will have extensive experience working with senior managers and executives, at an MNC
 
All information provided will be checked and may be verified. This requisition is for an international, locally hired position. Candidates must be legally authorized to work in India. Boeing will not seek immigration and labor sponsorship for any applicants; this is the responsibility of the job candidate. Benefits and pay are determined at the local level and are not part of Boeing U.S.-based payroll. RELOCATION BENEFITS IF INDICATED ARE LIMITED TO IN-COUNTRY MOVES AND ARE NOT AVAILABLE FOR OVERSEAS RELOCATION. THERE IS NO EXPATRIATE PACKAGE ASSOCIATED WITH THIS POSITION.
 

Experience Level
Individual Contributor

Job Type
Standard

Travel
No

Contingent Upon Program Award
No

Union
No

Job Code
UAMLXA

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