Records and Information SpecialistBristol, England
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Boeing Defence UK (BDUK) is a subsidiary of the Boeing Company and currently employs over 1,200 people in the UK. BDUK is currently responsible for delivering several exciting contracts to our UK defence customers including E-7 AEW&C, P-8A Maritime Patrol Aircraft, C4ISR Services, Through-Life Support for the Chinook & Apache Fleets, Logistic Information Services and Training Services.
The aerospace industry is highly regulated, with compliance requirements in all areas of Boeing’s business including records management. Records management requirements are defined by legal, regulatory, contractual obligation and business needs. Compliance with these requirements enable us to continue the important work we do to deliver world-class aerospace products and services. The company recently launched a new Records and Information Management (RIM) program and this role will support Boeing Defence UK operations. This is a full time role based at our Bristol site with some possibility of partial remote working.
The successful candidate would be a part of a supportive team with access to varied work and opportunities to progress their career alongside the growth of the business. At Boeing we’re committed to rewarding excellence and fostering an inclusive environment where team members are seen, heard, valued, respected and fully engaged.
- Maintain the enterprise Records and Information management program (RIM) in liaison with the RIM Program Office (US): this will typically include establishing strategy with the senior management representatives at the Information governance Forum.
- Provide Strategic and operational direction
- Charter and lead the enterprise RIM Steering Team to ensure strategic alignment of information governance and the management of all formats of business records and information in a changing regulatory environment.
- Maintain a GRRS that identifies legal, regulatory, contractual, and operational record retention requirements and prescribes a retention period for retaining and disposing of business records per BPI-4201; monitor compliance.
- Identify risks, issues, and opportunities and ensure functions define supporting mitigation plans.
- Provide standard RIM training to the enterprise
- Audit contracted storage facilities of physical business records to ensure storage in a safe and secure environment.
- Manage retention holds for contracted physical storage inventory under RPO control
- Publish a RIM Manual with standard process instructions for the handling of individual records and information.
- Utilize audit results for continuous process improvement.
- Partner with Information Technology and Data Analytics to provide enterprise-wide guidance for the management of information types and the elimination of ROT information.
- Partner with Document Preservation Notice stakeholders including Law, Tax, Investigations, Risk Management & Insurance, and Global Diversity, Talent and Inclusion to maintain a Document Preservation and Record Retention Hold Notification and Release process for contracted offsite physical storage under the control of the RPO (see PRO-7035).
- Establishing regular meetings with the Record stewards to ensure records are retained appropriately in compliance with global, legal, regulatory , contractual, and operational requirements and industry standards
- Processes shall be maintained to protect business records in accordance with PRO-2227 Information Protections Standards.
- Maintain requirements, guidance, processes, tools, and training for the management of physical and electronic business records throughout the information lifecycle
- Maintain the infrastructure to retain appropriate documented business records as evidence of conformity of products and services to their requirements and to demonstrate objective evidence of process compliance
- Maintain a program to eliminate redundant, obsolete, or trivial (ROT) information to reduce cost and risk.
- Monitor compliance
Preferred qualifications and experience:
- Typically acquired through advanced education (e.g. Bachelor) and substantial related work experience or an equivalent combination of education and experience
- Sharepoint/ BASE knowledge and experience
- Defence Standards knowledge 05-57 and 05-99 Government furnished equipment management
- Good communication and organizational skills
Work Authorisation: This requisition is for a locally hired position in the UK. Candidates must have current legal authorisation to work immediately in the United Kingdom. Boeing will not attempt to obtain Immigration and labour sponsorship for any applicants. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.
Security Clearance: This position requires the ability to obtain a UK security clearance for which the Government requires UK Citizenship.
Relocation: This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.
Contingent Upon Program Award
No, this position is not contingent upon program award
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.