Experienced Office Administrator (Level C)

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing Commercial Airplanes (BCA) Engineering – 777 Program is currently seeking an Experienced Office Administrator (Level C) to join their team in Everett, Washington!

Qualified candidate must be able to demonstrate a great working relationship at all levels, with strong collaboration, communication and people skills.  Due to access to highly sensitive information, candidate must demonstrate superior judgment, discretion and confidentiality.  This position requires on-call support of Executives including off-hours, weekends and holidays.  Flexibility is key to successfully performing this role.

Position Responsibilities:

• Performs the following tasks for executives:

• Coordinates and processes domestic and international business travel arrangements

• Monitors designated business traveler's logistics

• Generates expense reports

• Assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

• Collects and compiles data to provide visibility of status for traveler's review and/or signature

• Creates, edits and maintains electronic and written communication such as memos, reports, presentations, organization charts utilizing Microsoft Word, PowerPoint, Excel, Word and SharePoint

• Tracks and maintains information relative to department and business operations

• Verbally communicates a wide variety of information to multiple audiences

• Process incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Prioritizes and schedules management-level employee time and availability for efficient use of time

• Tracks and maintains designated conference room schedules for availability and efficient use of resources

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources

• Orders and maintains office supplies

• Plans and implements logistics for senior executive level internal and external events

• Provides guidance for less experienced employees

• Works under limited supervision

This position is hybrid. This means that the selected candidate will be required to perform most work onsite at the listed location option. This is at the hiring team’s discretion and could potentially change in the future.

This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.  

Basic Qualifications (Required Skills/Experience):

• High School Diploma or General Education Diploma

• 3+ years of experience providing office administrative support to an executive (Director)

• 3+ years of experience making domestic and/or international travel arrangements and generating expense reports

• 3+ years of experience supporting calendar management, travel and meetings for executive level management

• 5+ years of experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• Bachelor’s Degree or higher

• 5+ years of experience with data analytics

• 5+ years of experience converting data into a presentation

• 5+ years of experience in a role which required strong interpersonal and communication skills

Typical Education/Experience: 
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift Work Statement:

This position is for first shift.

Union:

This is a non-union represented position.

Total Rewards:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.  

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.  

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Please note that the salary information shown below is a general guideline only.  Salaries are based upon candidate experience and qualifications, as well as market and business considerations.  

Summary pay range: $60,350 - $81,650

Export Control Requirements: U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Export Control Details: US based job, US Person required

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Experience Level
Individual Contributor
Contingent Upon Program Award
No, this position is not contingent upon program award

Schedule
Full time