Senior Office Administrator

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company’s Business Support Services is currently seeking a senior Office Administrator to join their team in Everett, WA or Charleston, SC!

This position will focus on supporting SC VP.
 

This position is 100% on site.

Primary Responsibilities:            

Performs the following tasks for E3 and above managers on the executive payroll:

• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.

• Collects and compiles data to provide visibility of status for traveler's review and/or signature.

• Creates, edits and maintains electronic and written communication.

• Tracks and maintains information relative to department and business operations.

• Verbally communicates a wide variety of information to multiple audiences.

• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.

• Prioritizes and schedules management-level employee time and availability for efficient use of time.

• Tracks and maintains designated conference room schedules for availability and efficient use of resources.

• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.

• Orders and maintains office supplies.

• Plans and implements logistics for senior executive level internal and external events.

• Provides guidance to less experienced employees.

• Works under minimal supervision.

Employer will not sponsor applicants for employment visa status.

Basic Qualifications (Required Skills/ Experience):

• 3 or more years’ experience as an Office Administrator.

• 3 or more years’ experience coordinating executive travel including utilizing travel and expense reporting software.

• 1 or more years’ experience managing executive schedules and calendars using Microsoft Outlook across multiple time zones.

• 1 or more years’ experience coordinating events (luncheons, recognitions, etc).

• 1 or more years’ experience with organizing and facilitating WebEx meetings (or similar online meeting tools).

Relocation:

• Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

• Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift:

• This position is for 1st shift.

Additional Information

• All information provided will be checked and may be verified.

• Please apply ASAP for this role as recruitment may commence before the end date.

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Experience Level
Individual Contributor
Contingent Upon Program Award
No, this position is not contingent upon program award

Schedule
Full time