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Administrative Assistant/Receptionist

Gothenburg, Västra Götaland County Job ID 00000405477 Category Business Support Services Post Date Jan. 17, 2024
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Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Jeppesen, a subsidiary of The Boeing Company, is one of the largest software development companies in Gothenburg. We develop innovative optimization solutions for the world’s leading airlines. We are dedicated to continuous improvement, delivering more value to our clients, and exploring emerging technologies such as quantum computing, AI and big data analytics.

At Jeppesen/Boeing’s office in central Gothenburg, you will work in a one-of-a-kind software development organization with fascinating solutions that make a real difference to people around the world. You will be working in an agile learning organization, surrounded by a team of talented, creative and dedicated colleagues. You will learn and broaden your perspective by working with 400 professionals from more than 30 different nations, but also be part of a global organization allowing for collaboration with customers and colleagues across the world. Most importantly, you will be expected to make a difference.

The Reception is the heart of the company; the warm, welcoming and caring service hub. You are the face of the company, you are the voice of the company – you are the first impression for all our visitors to the Front of House: customers, colleagues, suppliers and other partners. You have a vital position where you represent not only your respective facility but also the entire Boeing Company.  

First impressions last. Therefore, you will be a very important person at the Jeppesen/Boeing office in your role as our new Receptionist / Administrative Assistant in the Front of House. You will greet visitors and callers. You will assist with arranging visits, meetings, conferences and other guest events. You will support all employees and help out with other services such as office duties. You will conduct administrative duties. The position is a full-time on-site position.

Your profile

  • We are looking for a person who likes to work in a fast-paced, multicultural environment, and who enjoys acting as a representative for the company
  • You have thorough experience from working in a Reception and enjoy the role as “Jack of all trades”
  • You are positive, extrovert and flexible
  • You can easily (and correctly) communicate in both Swedish and English
  • You are responsible and can take initiatives. You are organized and a skilled administrator
  • You will be a key person focusing on providing a high level of service to both visitors and employees

As a Receptionist, you are responsible, among other tasks, for:

  • Opening and closing the office
  • Reception and administrative duties and tasks  
  • Preparing visitors badges, meeting rooms, coffee preparations etc.
  • Receiving, welcoming, directing and signing in visitors, ensuring a high standard of hospitality  
  • Operating the telephone system
  • Parking permits, organization of taxis and couriers, mail distribution  
  • Ensuring the Reception and Front of House areas are spot-less and well-taken care of in a professional manner

Employer will not sponsor applicants for employment visa status.

Basic Qualifications:

  • Has excellent written and verbal communication skills in English as primary work language and Swedish

Preferred Qualifications:

  • Has several years of experience in reception, customer service and administration
  • Has the ability to work both independently and collaboratively with different departments
  • Is a team player with high energy, service-mindedness, positive attitude, and dedication to quality and accuracy, solution-oriented, has high integrity, is open-minded and interested in learning
  • Demonstrates organizational and time management skills and ability to multi-task
  • Has a strong customer service background and willingness to “walk the extra mile”
  • Is proficient in Microsoft Excel, Word, PowerPoint, OneNote, Adobe Acrobat
  • Enjoys a fast-paced, multicultural environment and acting as the face and voice representative for the company
  • The receptionist is the key person focusing on delivering service excellence to both visitors and employees


This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Important information regarding this requisition:
This requisition is for a locally hired position in Sweden. Candidates must have current legal authorization to live and work in Sweden. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.

Export Control Requirements: Not an export control position

Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.

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Your Benefits

No matter where you are in life, our benefits help prepare you for the present and the future.

  • Competitive base pay and incentive programs.
  • Industry-leading tuition assistance program pays your institution directly.
  • Resources and opportunities to grow your career.
  • Up to $10,000 match when you support your favorite nonprofit organizations.
Explore more benefits