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Executive Assistant - 1 year FTC

Company Boeing Defence UK Limited Job ID 1700015246 Date posted 09/25/2017
Location London Greater London United Kingdom
Job Description

Boeing Defence UK is looking for an innovative, talented and motivated Executive Office Administrator. This key role will support both the Managing Director of Boeing Defence UK and the President of Boeing Europe as part of an integrated support office/team working with Boeing’s UK Executive Leadership. This office works in a very fast paced, rapidly changing, dynamic environment that demands flexibility and the ability to adapt and support various activities. The ideal candidate will be a proactive, diligent team player able to work closely with colleagues in the support office/team, but also individually in the nerve centre of a growing, strategically important business.

Responsibilities

Culture and Environment
The Boeing UK office prides itself in operating as an integrated team with a culture of open and honest communication, internally and externally. It is therefore essential to establish and maintain effective working relationships with internal and external stakeholders, co-workers/peers, while maintaining the highest level of confidentiality with sensitive information. It is also important to inspire teamwork and collaboration while introducing value-added ideas for process improvements with management and co-workers/peers.

Communication & General
• Create, edit and maintain electronic and written communication, often with key external stakeholders.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Preparing and/or supervising the preparation of background materials for meetings.
• This job interfaces and liaises quite extensively with other key Boeing U.S and Europe offices. Tasks may include providing support for visits by senior Boeing U.S. and Europe executives, coordinating teleconferences with Boeing U.S. and Europe leadership, assisting in the planning and preparation of offsite meetings– both content and logistics.

 


Travel and Expenses
• Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
Time/Diary Management
• Prioritizes and schedules management-level employee time and availability for efficient use of resources.
• Manages conflicting schedules, adapting to rapid change, working across numerous time zones.
• Plans and implements logistics for internal and external events and executive level meetings.
Works under general supervision
• Prepares reports and presentations to include but not be limited to; team meetings, Business Performance Review, and ad hoc presentations
• Taking minutes in key Board level meetings, circulating and action tracking

Key skills and attributes

• Communication: The successful candidate will be one of the focal points for the Managing Director of BDUK and President of Boeing Europe both internally and externally. Therefore excellent written, verbal and interpersonal communication skills with ability to retain composure and flexibility under pressure are key.
• Computer Skills: Proficient in MS Word, Excel, PowerPoint and operation of office equipment such as PCs, copiers, scanners, fax and video conferencing equipment
• Organisation: Ability to multi-task and to determine and manage priorities to meet multiple deadlines is important within this role.
• Team Working: This role will work as part of a small team supporting the executive leadership of Boeing in the UK, therefore being able to work effectively as part of a team is crucial. As an individual the candidate needs to be precise, accurate and meticulous, as well as reliable, pro-active and self-confident.


Division
BDS Global Operations

Relocation Assistance Available
No. Relocation assistance is not a negotiable benefit.

Qualifications

Qualifications and experience:

• Qualified to A Level or equivalent.
• Experienced in working in a multicultural environment, fast paced, dynamic environment.
• Successful candidates will have demonstrable experience of working in a busy, demanding and customer-focused office at Executive level.

All information provided will be checked and may be verified.

Please apply asap for this role as recruitment may commence before the end date.

Important information regarding this requisition: This requisition is for a locally hired position in the UK. CANDIDATES MUST HAVE CURRENT LEGAL AUTHORIZATION TO WORK IMMEDIATELY IN THE UNITED KINGDOM. BOEING WILL NOT ATTEMPT TO OBTAIN IMMIGRATION AND LABOR SPONSORSHIP FOR ANY APPLICANTS. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.

PLEASE NOTE: The successful candidate will be expected to undergo a SECURITY CHECK/CLEARANCE


Experience Level
Individual Contributor

Job Type
Standard

Travel
Yes, 10 % of the Time

Contingent Upon Program Award
No

Union
No

Job Code
UAMLXD

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