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Flight Training Administrator

Company Boeing Singapore Training and Flight Services Pte. Ltd. Job ID 1900001666 Date posted 01/04/2019
Location Singapore
Job Description
Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.
 
The Flight Training (FT) Administrator assists the flight training team to assure smooth delivery of flight training courses in Singapore and elsewhere in the Asia Pacific Region.
 
The FT Administrator is responsible for training course set up, student processing and course record keeping. Coordinates and processes international business travel arrangements, monitors business travel logistics for instructors, and processes instructor Time and Expense Reports. Assists the Instructor Pilot Schedulers with other duties as needed.
 
The FT Administrator processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Coordinates with the appropriate source to support the acquisition and maintenance of resources and supplies.
 
The FT Administrator assist the Head of Training by tracking and maintaining information relative to department and business operations. Performs other duties and recordkeeping tasks as required by Flight Training management.
 
The FT Administrator must have the ability to perform all duties with limited supervision and guidance.
 
RESPONSIBILITIES:
  • Monitor customer training schedules and ensure all administrative items relating to training are arranged in readiness for the training session
  • Maintain, record and file student master records
  • Serve as Records and Information Management Focal
  • Serve as FT Records Focal
  • Maintain and process electronic and paper records
  • Record and process any First Pass Quality items
  • Monitor flight training courseware and CBT assignments for accuracy of revision status and course assignments
  • Liaise with customers to ensure timely processing of customer record copies
  • Report any customer training problems or conflicts to Flight Training management
  • Reconcile and process accommodation and travel invoices
  • Process instructor Time and Expense Reports
  • Raise and process all requisitions for Flight Training
  • Monitor company equipment distribution and return
  • Coordinate timely resupply of training materials and various supplies
  • Act as secretary at weekly FT meetings, records and processes meeting minutes
  • Assist Students with Training Visa applications
  • Other duties as assigned by the Head of Training or FT managers
Candidates must be legally authorized to work in the country where the position is located. Benefits and pay are determined at the local level and are not on Boeing US-based payroll.

Division
Training and Professional Svcs

Relocation Assistance Available
No. Relocation assistance is not a negotiable benefit.

Qualifications
COMPETENCIES & SKILLS:
  • Organization and Accomplishment - Plans, prioritizes, completes work efficiently; manages multiple tasks simultaneously while achieving expected amount and quality of work
  • Proficient - with Microsoft Office Suite and has the ability to master other software and operating systems
  • Judgment - Identifies and determines appropriate diagnoses of student issues or concerns, suggests options, and refer to the proper source when required
  • Communication - Manages effective flow of information; uses appropriate style, grammar and tone in both written and verbal communication
  • Self-Development - Maintains exacting standards and levels of achievement. Actively participates in self-development activities
  • Collaboration - Works together with others by incorporating ideas, suggestions and advice while respecting others' viewpoints, opinions, backgrounds and styles
  • Customer Focus- Demonstrates a sense of urgency when working with both internal and external customers; available and responsive to client needs and wants, seeks opportunities to satisfy customer expectations
Desired Qualifications:
  • Basic education equivalent to “O” and “A” Levels
  • 2 years of relevant educational experience
  • Possess 5 years’ experience in office operations such as administration, record keeping, operations management, claims, accounting, data entry, etc.

Experience Level
Individual Contributor

Job Type
Standard

Travel
No

Contingent Upon Program Award
No

Union
No

Job Code
UAMLXC

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