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Business Support Specialist (Site Focal) - Fixed Term Contract

Dublin, Leinster Job ID JR2025486325 Category Business Support Services Role Type Onsite Post Date Nov. 25, 2025
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Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Position Purpose

Supports and integrates activities across more than one discipline within Boeing Global Enterprise Services (BGES). Provides administrative, personnel and customer support to facilitate on-site activities. Supports project and process plans and in the implementation of policies and procedures. Develops and maintains relationships and partnerships with customers, stakeholders and peers. Supports multiple administrative processes. Responds to customer requests. This position is to provide a minimum of 10 months maternity cover commencing at the end of January 2026.

Responsibilities

The Site Focal role is positioned to ensure the smooth and seamless operation of the Boeing Dublin Airport Office providing multi-disciplinary business process and administrative support to the residents, working closely with internal business functions and external contractors and suppliers. 

Duties will include (but are not limited to):

  • Input and track all facility related issues through supplier web based platforms to completion with consistent resident communications and fix timelines being provided.

  • Build relationship with FM providers to ensure Boeing site operation consistency is adhered.

  • Responsible for raising purchase requisitions for facility related items through procurement internal business systems.

  • Invoice management support for facility and business procurement when required.

  • Development and management of Site Emergency Planning including documentation updates through internationally provided processes, templates and testing.

  • Update site / employee call tree and dialogic scenarios.

  • Accountability for ensuring that all Health and Safety policies and procedures are systematically applied in order to facilitate the safe, secure, healthy and compliant operation of site activities.

  • Support Reception desk duties as required.

  • Maintains Site records including management of accounts and facility OEM manuals.

  • Internal business support SharePoint management.

  • Occasional support to cover as Business Support Specialist/ Site Focal for other sites.

  • Opportunities to support projects across the region in a support or leadership capacity.

Preferred Experience (Required Skills/Experience):

  • Must be a proactive, assertive, high energy individual and can work efficiently in an environment where priorities can change frequently.

  • Must be highly responsive to the needs generated by the day-to-day activities of the site and business management requirements.

  • Should exhibit mature and independent judgment, initiative and flexibility.

  • Able to solve problems as they arise and use initiative or seek clarification as appropriate.

  • High levels of discretion are required. Demonstrated experience of working in a confidential environment.

  • Precise, accurate, and meticulous and have outstanding organisational skills.

  • Be capable working well with others.

  • Excellent communication skills; both verbal and written communication.

  • Have experience working with and building relationships with a wide range of individuals/business partners within an organisation.

  • Be computer literate with excellent experience of MS Office. Word, Excel and PowerPoint are essential.

  • Experience with EHS is beneficial.

  • A prior facilities role would be advantageous.

  • Preferably experienced in working in a multicultural environment.

  • Flexible approach.

  • Willing to travel as required between the Dublin offices, occasional travel to the UK may be required.

All information provided will be checked and may be verified.

This requisition is for a locally hired position in Ireland. Candidates must have current legal authorisation to work immediately in the EU. Boeing will not attempt to obtain Immigration and labour sponsorship for any applicants.

Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.


Applications for this position will be accepted until Dec. 04, 2025


Export Control Requirements: This is not an Export Control position.

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

Not a Shift Worker (Ireland)


Equal Opportunity Employer:

We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.

We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.

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Your Benefits

No matter where you are in life, our benefits help prepare you for the present and the future.

  • Competitive base pay and incentive programs.
  • Industry-leading tuition assistance program pays your institution directly.
  • Resources and opportunities to grow your career.
  • Up to $10,000 match when you support your favorite nonprofit organizations.
Explore more benefits
  • Jacob M
    We never stop growing

    Whether you’re looking to expand your knowledge or grow as a leader, our development programs are designed to help you succeed.

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