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X-66 Executive Office Administrator

Everett, Washington; Huntington Beach, California Job ID 00000424647 Category Business Support Services Post Date May. 02, 2024
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Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing Research & Technology (BR&T) is looking for an Executive Office Assistant to support X-66 Sustainable Flight Demonstrator executives in Everett, WA and Huntington Beach, CA. This position will help support program leaders and ensure smooth and efficient integration of leadership logistics, event planning, and overall business support.

This position will require coordination across multiple domestic and international sites with staff analysts, business operations, integrated product team members, and customers.

Position Responsibilities:

  • Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.

  • Collects and compiles data to provide visibility of status for traveler's review and/or signature.

  • Creates, edits and maintains electronic and written communication.

  • Tracks and maintains information relative to department and business operations.

  • Verbally communicates a wide variety of information to multiple audiences.

  • Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.

  • Prioritizes and schedules management-level employee time and availability for efficient use of time.

  • Tracks and maintains designated conference room schedules for availability and efficient use of resources.

  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.

  • Orders and maintains office supplies.

  • Plans and implements logistics for executive level internal and external events.

  • Provides guidance for less experienced employees.

  • Works under limited supervision.

This position is expected to be 100% onsite.  The selected candidate will be required to work onsite at one of the listed locations.

This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required.  “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee. 

Basic Qualifications (Required Skills/Experience):

  • 3+ years of experience in an Administrative Assistant, Executive Assistant or Office Manager role

  • 3+ years of experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement

  • 3+ years of experience providing administrative support to multiple customers, such as executives, managers, and staff members

  • 3+ years of experience with Microsoft Office Products like Outlook, PowerPoint, Excel, and Word

Preferred Qualifications (Desired Skills/Experience):

  • Bachelor’s degree or higher

  • Experience using collaborative tools such as Microsoft Lync and Webex

  • Experience building positive relationships, collaborating effectively, and communicating clearly

  • Ability to clearly communicate at the senior executive level

Typical Education/Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift Work Statement:

This position is for 1st shift.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.  Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. 

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. 

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations. 

Summary pay range: $60,350 – $81,650


Applications for this position will be accepted through May 17, 2024.


Export Control Requirements: U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Export Control Details: US based job, US Person required

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

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Your Benefits

No matter where you are in life, our benefits help prepare you for the present and the future.

  • Generous company match to your 401(k).
  • Industry-leading tuition assistance program pays your institution directly.
  • Fertility, adoption, and surrogacy benefits.
  • Up to $10,000 gift match when you support your favorite nonprofit organizations.
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These programs are subject to eligibility requirements and other conditions, which may differ for employees of certain subsidiaries or business units, or union-represented employees depending on bargaining agreement terms. If this information conflicts with the program documents, the latter shall control. This material is informational only.

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